Privacy Policy

Effective Date: September, 2025

At HubbleMeet ("HubbleMeet," "we," "us," or "our"), we are committed to protecting your privacy and ensuring transparency in how we handle your personal information. This Privacy Policy explains our practices regarding the collection, use, sharing, and protection of your data when you use our mobile application, website, and related services (collectively, the "Service"). HubbleMeet is a social media platform designed to foster authentic connections by allowing users to share genuine personal and professional details, including at least one undistorted photograph of themselves.

By using the Service, you consent to the practices described in this Policy, which is incorporated into our Terms and Conditions of Use. If you do not agree, please do not use the Service. We may update this Policy from time to time; we will notify you of material changes via the Service or email. Your continued use after updates constitutes acceptance.

This Policy applies to all users, including visitors and registered members. For users in certain jurisdictions, additional rights and protections apply as noted.

HubbleMeet Privacy Principles

If you decide not to read this entire Privacy Policy, we want you to walk away with a few key points about HubbleMeet's privacy practices. These principles guide how we handle your data, emphasizing transparency, user control, and our commitment to fostering authentic connections on our social media platform. HubbleMeet is designed to help users build genuine personal and professional relationships by sharing real details, including at least one undistorted photograph, in a safe and respectful environment. We elaborate on each principle below to provide clarity on our approach.

1. HubbleMeet Prioritizes Authentic Connections and User Safety

   HubbleMeet is built to enable meaningful interactions by allowing you to share verified personal and professional information, such as your name, career details, interests, and authentic photos. We use your data primarily to facilitate these connections, suggest relevant matches based on shared interests or locations, and ensure the platform remains a trustworthy space free from inauthentic content or harmful behaviour.

2. We Use Your Information Responsibly to Enhance Your Experience

   Your data helps us deliver personalized features, like recommending connections, content, or job opportunities tailored to your profile and interactions. We process information based on your consent, the necessity to provide our services, our legitimate interests in maintaining security and improving the platform, or legal requirements—always with a focus on minimizing collection to what's essential and using anonymized data for insights like usage trends.

3. We Do Not Sell Your Personal Information

   Protecting your privacy is core to our mission; we never sell, rent, or trade your personal data to third parties for their marketing purposes. Any sharing is limited to what's necessary for operating the Service, such as with trusted service providers under strict confidentiality agreements, or for legal and safety reasons, ensuring your information remains secure and under your control.

4. You Have Control Over Your Data and Sharing

   HubbleMeet empowers you with tools to manage your privacy, including adjustable settings for profile visibility, opt-outs for notifications and ads, and options to disconnect linked social accounts at any time. You can request access, correction, deletion, or portability of your data, and we respect your choices, such as withdrawing consent for features like precise location tracking or biometric verification, though this may limit some functionalities.

5. We Do Not Record Interactions Without Explicit Consent

   To respect your privacy during communications (e.g., text, audio, or video messages), we do not automatically record or store conversations. If any recording is needed for features like dispute resolution or with your permission (e.g., via third-party tools), it will only occur with clear, mutual authorization from all parties involved, and we handle such data securely and temporarily.

6. Global Operations with Strong Protections

   As a global platform, we may process data across borders, including in the United States and India, but we implement safeguards like Standard Contractual Clauses and encryption to protect it regardless of location. We comply with applicable laws, such as GDPR for EU users and CCPA for California residents, providing additional rights and notifications to ensure your data is handled with the highest standards of security and fairness.

7. Commitment to Continuous Improvement and Transparency

   We regularly review and update our practices to align with evolving privacy standards and user feedback, notifying you of material changes via email or in app alerts. If you have questions or need to exercise your rights, our support team is available, and we encourage you to contact us or your local data protection authority for any concerns—your trust is essential to HubbleMeet's success.

1. Information We Collect

We collect information to provide, improve, and personalize the Service, always minimizing data to what's necessary for fostering authentic connections. Here's a description of the categories of information we may collect when you interact with HubbleMeet, including examples of how we use specific types. We may collect:

1. Information You Provide Directly

   1. Account and Profile Data: When you register or update your profile, we collect details such as your first and last name, email address, phone number, date of birth, gender, location, professional information (e.g., job title, work history, organization or university name), personal interests, username, at least one authentic undistorted photograph, and other content you choose to include (e.g., bio, links). This helps create and display your profile for connections.

   2. Content and Interactions: Contributions you make, such as posts, messages (including text, audio, or video), comments, likes, shares, calendar bookings (e.g., scheduled interactions), and feedback notes. We review message contents only if flagged by users or automated systems for potential violations of our Terms or Community Guidelines.

   3. Contacts and Invitations: If you opt in to help connect with people you know, you can share phone numbers from your address book or manually add them to invite friends. We may also collect names of invited friends to facilitate notifications (e.g., when a contact joins HubbleMeet). This is entirely optional and requires your authorization.

   4. Payment and Transactional Data: If you use premium features, make purchases, or engage in transactions on the Service, we collect details such as your name, payment card information, bank account number, billing information, and transaction history. This information is collected securely through third-party payment processors (e.g., Razorpay), and HubbleMeet does not store full payment card numbers or sensitive payment details. In addition to this Privacy Policy and our Terms and Conditions of Use, your payment information is processed according to the processor's services agreement and privacy policy.

   5. Communications and Feedback: Information from your emails, support requests, surveys, feedback about interactions with other users, or questions you submit to us.

   6. Verification Data: For identity or device verification to ensure authenticity, we may collect phone numbers, Facial IDs, government-issued IDs, or biometric data, but only with your explicit consent where required.

2. Information Collected Automatically

   1. Device and Usage Data: Details like IP address (and derived approximate location), device type, browser type, operating system, unique identifiers, access times, pages viewed, interactions with the app, and usage patterns (e.g., time, frequency, and duration of sessions).

   2. Location Data: Approximate location from your IP address or precise location (with your consent) via GPS, Wi-Fi, or similar technologies to enable features like local connections or recommendations.

   3. Cookies and Tracking Technologies: We use cookies, pixels, and similar tools to track usage, preferences, and ads. For more details, see our Cookie Policy.

   4. Log Data: Error logs, crash reports, and performance metrics to monitor and improve the Service.

3. Information from Third Parties

   1. Social Logins: If you link or connect social media accounts (e.g., Google, Facebook, LinkedIn, or Twitter), we collect limited profile data like name, email, friends list, or connections, with your permission. This authenticates your identity and may enhance features like finding contacts.

   2. Partners and Advertisers: Data from analytics providers, ad networks, or business partners to improve features, measure ad effectiveness, or provide personalized recommendations.

   3. Public Sources: We may supplement your profile with publicly available professional information (e.g., from LinkedIn or company websites) to enhance authenticity, but only if relevant and with safeguards.

We do not collect sensitive data (e.g., racial or ethnic origin, political opinions, religious beliefs, health information, or genetic data) unless you voluntarily provide it as relevant to your profile (e.g., for interest-based matching) and give explicit consent where required by law. We do not automatically record or store conversations (e.g., text, audio, or video interactions) without explicit authorization from all parties involved. If any recording occurs through third-party tools (e.g., for user-requested features), it requires mutual consent and is handled securely

2. How We Use Your Information

We use your information to operate, improve, and secure the Service, always with a focus on authenticity and user safety. Specifically:

• Service Delivery: Create and manage your account, display profiles, facilitate connections, and enable sharing of personal/professional details.
• Personalization and Recommendations: Suggest connections, content, jobs, or features based on your profile, interactions, and preferences (e.g., using algorithms to match users with similar interests).
• Communication: Send notifications, updates, and messages (e.g., connection requests, Service alerts).
• Safety and Security: Detect and prevent fraud, spam, abuse, or violations (e.g., monitoring for inauthentic photos or harmful content using automated tools and human review).
• Analytics and Improvements: Analyze usage trends to enhance features, fix bugs, and develop new tools (e.g., AI-driven content suggestions).
• Advertising: Show personalized ads based on your data; we do not share identifiable information with advertisers without consent.
• Legal Compliance: Respond to legal requests, enforce Terms, and comply with regulations.
• Research and Aggregated Insights: We may use de-identified data for research and development, such as analyzing trends to add features, without identifying individuals.

We process data based on a specific lawful basis, such as your consent, contractual necessity, our legitimate interests (e.g., security), or legal obligations. In accordance with our commitment to transparency and accountability, we maintain internal records of our processing activities and the lawful basis associated with each purpose.

3. How We Share Your Information

We share information only as necessary to provide the Service, ensure safety, and comply with laws, always with appropriate safeguards. We do not sell your personal information. In the ordinary course of business, we may share necessary information with:

1. Within the HubbleMeet Community

   • Public Visibility: Profile details (e.g., name, contact info, photo, professional info) are visible to other users based on your privacy settings. Public posts may be seen by anyone. Access limits are alterable at your choice.
   • Connections and Interactions: Shared with users you connect with or message (text, audio, or video).

2. With Service Providers and Partners

   • Third-party vendors (e.g., cloud storage, payment processors, hosting, analytics, customer support, email/SMS delivery) who assist with operations, bound by strict confidentiality agreements.
   • Affiliates or partners for joint features (e.g., integrated tools), under similar privacy standards.
   • Professional advisors, such as lawyers, auditors, bankers, and insurers, where necessary for their services to us.

3. For Legal and Safety Reasons

   • Third-party vendors (e.g., cloud storage, payment processors, hosting, analytics, customer support, email/SMS delivery) who assist with operations, bound by strict confidentiality agreements.
   • Affiliates or partners for joint features (e.g., integrated tools), under similar privacy standards.
   • Professional advisors, such as lawyers, auditors, bankers, and insurers, where necessary for their services to us.

4. Business Transfers

   In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or part of our assets, your information may be transferred as a business asset to acquirers or relevant participants. We will notify you of such transfers (e.g., via email or in-app) and provide options where required by law. You acknowledge that such transfers may occur and that any acquirer may continue to use your information as set forth in this Policy.

5. With Your Consent

   For any other purpose disclosed at the time of collection or with your explicit approval.

6. How You Share Information on HubbleMeet

   When you use HubbleMeet, you control how your information is shared through your actions and settings:

   • Publicly: By creating a profile, you share details like your photo, bio, name, username, social media handles, connections (e.g., users you follow or who follow you), joined date, and participation in communities or bookings with other users and potentially the public, depending on your privacy choices.
   • With HubbleMeet Users: Other users you affiliate with (e.g., via connections or shared interests) may receive notifications about your actions, such as joining groups or scheduling interactions.
   • With Social Media Companies: If you connect accounts (e.g., LinkedIn, Twitter), HubbleMeet informs those platforms of your authorization, allowing access to limited profile info and connections to enhance features like finding contacts

4. Cross-Border Data Processing and Transfers

HubbleMeet operates globally, and your information may be processed, stored, and transferred to countries outside your own, including the United States, India, and other locations where we or our service providers operate. These countries may have data protection laws different from those in your jurisdiction. We may transfer data to the United States or other countries; we ensure protections align with this Policy

We ensure appropriate safeguards for cross-border transfers, such as:

• Standard Contractual Clauses (SCCs) approved by the European Commission or equivalent mechanisms. To ensure the continued protection of your data, we conduct and document Transfer Impact Assessments (TIAs) before transferring data to a third country.
• Binding Corporate Rules for intra-group transfers.
• Adequacy decisions where applicable (e.g., for transfers to countries recognized as providing adequate protection).

By using the Service, you consent to these transfers and processing. We take steps to protect your data regardless of location, but note that some jurisdictions may not offer the same level of protection as yours.

5. Data Retention and Account Closure

We retain your information only as long as necessary for the purposes described in this Policy, or as required by law.

• Active Accounts: Data is kept while your account is active to provide the Service.
• Account Closure: If you close your account, we will make your profile and content inaccessible to the public. However, we may retain your data on our servers for a limited period if mandated by laws (e.g., for tax, accounting, or legal compliance, typically 7-10 years depending on jurisdiction). In cases of breaches (e.g., violations of Terms or Guidelines), we retain data until issues are resolved, including any investigations, disputes, or legal proceedings. After account closure, we retain data for a reasonable period for safety, security, or legal compliance, then anonymize it so it cannot be linked to you.
• Backup and Anonymized Data: Residual copies may remain in backups or anonymized forms for longer, but these are not accessible or identifiable.
• Deletion Requests: You may request deletion of specific data via compliance@sharaainnovations.com, subject to legal retention requirements. Account closure does not guarantee immediate or complete data removal from all systems, but we ensure it becomes inaccessible to users and is handled securely.

6. Security

We are committed to protecting your data through a comprehensive security program that incorporates principles of privacy by design. Our security framework is aligned with recognized international standards and includes technical, administrative, and physical safeguards.

• Information Security Management System (ISMS): We have established and maintain an ISMS to govern our security practices. This includes formalizing security policies, defining objectives, and conducting regular risk assessments to identify and mitigate threats to your information.
• Data Protection Impact Assessments (DPIAs): For processing activities that are likely to result in a high risk to your rights and freedoms, we perform and document Data Protection Impact Assessments (DPIAs) to systematically analyze and minimize data protection risks.
• Incident Response: We have procedures to measure and monitor our security controls and to review incidents. This includes conducting tabletop exercises to ensure readiness and maintaining records of security events.
• Business Continuity: We conduct regular Business Impact Analyses (BIA) to ensure the continuity of our services and the protection of your data in the event of a disruption.

While we take extensive measures, no system is entirely secure. In the event of a data breach, we will notify affected users and relevant authorities in accordance with applicable law.

7. Your Rights and Choices

You have rights regarding your data, including:

• Access and Correction: Request a copy of your data or update inaccuracies.
• Deletion: Ask us to delete data, subject to retention needs.
• Objection/Restriction: Object to processing or restrict it in certain cases.
• Portability: Receive your data in a transferable format.
• Withdraw Consent: Revoke consent where processing is based on it (may limit Service access).
• Opt-Outs: Manage cookies, ads, notifications, and visibility via settings.

You may exercise your rights by contacting our Data Protection Officer (DPO) at dpo@sharaainnovations.com or through your account settings.

Upon receiving a request, we will first verify your identity. We are committed to processing all requests without undue delay and, in any case, within one month of receipt. This period may be extended by two further months where necessary, taking into account the complexity and number of the requests. We will inform you of any such extension within one month of receipt of the request, together with the reasons for the delay. We maintain internal records of all user rights requests and the actions taken.

8. Links to Third-Party Websites and Services

Our Service may contain links to websites and online services operated by third parties. These links are provided for your convenience and do not imply our endorsement or affiliation. We do not control these external sites or their privacy practices and are not responsible for the content, data collection, or security of these third-party websites. We encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

The Service is not for users under 18 (or the legal age in your jurisdiction). We do not knowingly collect data from minors; We delete data from minors if discovered.

10. Changes to This Policy

We may update this Policy; changes will be posted with the effective date. Material changes (e.g., new data uses) will include prominent notice. For material changes, we'll notify you via email or in-app alerts. Review periodically.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us. For general inquiries, email compliance@sharaainnovations.com.

To exercise your data protection rights or for specific privacy-related concerns, please contact our Data Protection Officer (DPO) at dpo@sharaainnovations.com

By using HubbleMeet, you acknowledge understanding this, Policy.

Our mailing address is: Sharaa Innovations Private Limited Attn: Data Protection Officer No. 664/6, 2nd Floor, Marenahalli, Jayanagar 5th Block, Bangalore - 560078